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Rederi AB Gotland Privacy Policy
1. General
1.1 At Rederi AB Gotland we make sure that the privacy of our contacts is well protected. You should always feel secure when submitting your personal data to us. This Privacy Policy shows how we ensure that your personal data is processed in accordance with the relevant personal data legislation.
1.2 The Privacy Policy describes how we, Rederi AB Gotland, corporate identity number 556000- 8020, Hamngatan 1, Box 1104, SE-621 22 Visby, Sweden, email: rabg@gotlandsbolaget.se, collect, use, share and store your personal data. This Privacy Policy applies when you make an enquiry by email or complete a contact form on Rederi AB Gotland’s website, and when registering for a general meeting using an electronic form on the website, or when registering for an Annual General Meeting by post.
2. Data controller
Rederi AB Gotland is the data controller for Rederi AB Gotland’s processing of your personal data and is responsible for ensuring that this data is processed in accordance with relevant legislation.
3. When do we process your personal data?
3.1 We process your personal data when you contact Rederi AB Gotland by email or register for a general meeting using an electronic form or by post.
4. What personal data do we process about you and why?
4.1 If you contact us with a question, a request or for another issue:
To enable us to answer a question or comply with a request from you, you sometimes have to submit personal data, for example, your name, email address and telephone number. This information is used to contact you.
4.2 If you are a shareholder of Rederi AB Gotland:
Personal data that is submitted when registering for a general meeting is used for the voting list and to administer the general meeting.
The personal data that Rederi AB Gotland collects and processes about you as a shareholder:
• Name
• Address
• Telephone number and email address
• Shareholding
5. How long do we keep data about you?
5.1 Your personal data is only saved for as long as is necessary for the purposes for which the data was collected in accordance with this Privacy Policy.
5.2 Rederi AB Gotland may save the data longer, if this is necessary in order to comply with statutory requirements or to protect Rederi AB Gotland’s legal interests, for example, in the event of legal proceedings.
6. Who do we submit data to?
6.1 The personal data may be shared with subcontractors that Rederi AB Gotland hires to perform a service, i.e. for sending financial information, invitations, information for shareholders and notices to convene general meetings.
6.2 Personal data may be shared if this is required to comply with relevant statutory requirements or requirements from authorities, to protect Rederi AB Gotland’s legal interests, or to discover, prevent or identify fraud and other security or technical problems.
6.3 Rederi AB Gotland does not share personal data with a third party except for what is stipulated in this Privacy Policy.
7. What are cookies and how do we use them?
A cookie is a small text file that is stored on your computer. This contains information that is used to improve your experience. Some cookies at www.gotlandsbolaget.se are used to improve the website. These cookies save statistics about, for example, the visitor’s operating system and web browser, and the pages that are visited the most or the least. No personal information is saved.
If you do not want to allow the storage of cookies, you can search for information about this in the help function of your web browser.
You can read more about cookies in general on the Swedish Post and Telecom Authority’s website, pts.se.
8. How do we protect your personal data?
We use IT systems to protect confidentiality, privacy and access to personal data. We have taken security measures to protect your personal data against unlawful or unauthorised processing. Only the people who actually need to process your personal data in order to meet our stated purposes have access to it.
9. Your rights
9.1 Rederi AB Gotland is responsible for ensuring that your personal data is processed in accordance with relevant legislation.
9.2 Rederi AB Gotland will, either at your request or on its own initiative, correct, anonymise, delete or supplement data that is discovered to be inaccurate, incomplete or misleading.
9.3 You are entitled to request:
• Access to your personal data. You are entitled to request a register extract of the processing that is carried out with your personal data. You are also entitled to receive a copy of the personal data that is being processed. You are entitled to receive a register extract of the data that is registered about you, free of charge once a calendar year, by sending a signed written request.
• Correction of your personal data. At your request we will correct as quickly as possible any incorrect or incomplete data that we process about you.
• Deletion of your personal data. You are entitled to request the removal of your personal data if it is not longer necessary for the purpose for which is was collected. However, there may be statutory requirements that mean that we cannot immediately delete your personal data, for example, due to accounting or tax legislation.
• Restriction of processing. This means that your personal data may only be processed for specific, limited purposes.
9.4 Rederi AB Gotland will notify every recipient with whom personal data is shared in accordance with point 6 above if there is any correction or deletion of data, and any restriction of the processing of data.
9.5 If you think that our processing of your personal data contravenes relevant data protection legislation, please contact us; you are also entitled to make a complaint to the Swedish Data Protection Authority.
10. Changes to the Privacy Policy
10.1 Rederi AB Gotland is entitled to make changes to this Privacy Policy. The most recent version of the Privacy Policy always appears on our website. If there are any updates that are crucial to the processing of personal data, or updates that are not crucial for the processing of data, but may be crucial for you, we will provide notification of this at www.gotlandsbolaget.se before the updates come into force.
11. Contact information
11.1 Do not hesitate to contact us if you have any questions about our Privacy Policy or the processing of your personal data. Our contact information is below.
Rederi AB Gotland
Box 1104
SE-621 22 Visby, Sweden
rabg@gotlandsbolaget.se
Last updated: 24 May 2018.